Task Activity Email Notifications

When a Task is assigned to a User, the system can send the User an Email notifying them of the Assigned Task. Users can choose in their Activity Settings whether or not each individual User wants to receive these Task notifications. 

 

Enable/Disable Task Email Notifications

Navigate to the Settings menu. Click on your User icon in the upper-right corner of your improveit 360 page. Clicking on the User icon will expose a dropdown menu. Here you will find the Settings menu:

In the Quick Find search for Activity Reminders and go to the Activity Reminders menu:

Here, users can elect to turn off ALL automated reminders sent when someone assigns a Task to the User. 

Creating a Task using a Flow automation

Note that if you are creating and assigning Tasks using a Flow automation, you will need to enable Activity notifications for Tasks created using a Flow. 

Again, navigate to the Setup menu. 

In the Quick Find search for and go to Activity Settings

Here you will want to enable the Send notifications for Tasks created from Flow

When creating a Task from a Flow, the Reminder setting is False by default. If you want your Team to see the pop-up Reminder, you will need to populate the Reminder and set the Reminder Date/Time. 

Note the Reminder checkbox is False be default:

In the Flow you will need to set the Reminder checkbox to True and set the Time for the Reminder using a Formula Resource within the Flow to set the Time you want for the Reminder.  

In this example we used a Formula for "Tomorrow at 8am" with the following: 

DATETIMEVALUE( TEXT( TODAY() +1) & " 08:00:00" )

The result is the Reminder populates: